RapidBaseball Privacy Policy

Last updated: 24 October 2026

RapidBaseball is an accelerated baseball and softball format that Little League organizations license for their younger divisions — a reimagined game built so that every child gets more time playing. It is operated by RapidBaseball LLC, a Washington limited liability company and a subsidiary of DM Visions Inc. ("RapidBaseball", "we", "us").

This policy covers everything we run around that format: coach training and certification, the app that keeps the book and the clock, live video of games for families who cannot be at the field, the portal where a league runs its season, the console our own staff use, this website, its store and memberships, and our mailing list. We call all of it "the Services".

Adults sign in with their phone number. Children never have accounts and never sign in. A child's name is in the app because an adult on their team put it there, and their batting line is there because an adult kept the book.

We do not sell your information. We do not advertise. We do not track you across other apps or websites.

This policy forms part of our Terms of Service, and using the Services means this policy applies to you.

1. The words we use

A few terms, so the rest reads plainly.

2. Who is responsible for what

This matters more than anything else in this document, so it comes first.

A league licenses RapidBaseball for a season. The league decides which divisions and teams exist, who administers them, which children are on a roster, and who may keep the book. Its volunteers type the names. Under the privacy laws of several US states, that makes the league the controller of information about its players, and RapidBaseball the processor — or, in California's words, the league is the business and we are its service provider. We hold that information on the league's behalf and act on its instructions.

For your own account, we are the controller. Your name, your phone number, your device, your training record, what you bought from our store — those are ours to answer for, and the rights described below apply to us directly.

What this means in practice. If you want a child's name corrected or removed, your league or team administrator can usually do it faster than we can, and they decide things we do not: who is on the team, who sees the roster, whether the game is filmed. If they cannot help, write to us and we will. We do not use player information for our own purposes, and we never sell it.

3. What we hold about you

When you ask for a sign-in code we keep a hashed phone number and a hashed IP address, to stop somebody requesting thousands of them. The hashes cannot be turned back into the number or the address.

4. What we hold about a player

• First and last name
• Jersey number, if the team uses them
• What happened in games they played — plate appearances, hits, strikeouts, runs, and where the ball went
• Which adults are their guardians

That is the entire list. No birthday, no address, no school, no photograph, and no contact details of any kind.

When you give us a child's details, you are telling us you may. Putting a name on a roster, claiming a child as yours, or filming a game are all things only somebody entitled to do them should do — a parent or guardian, or a coach acting with the permission of the family and the league. You confirm to us that you have whatever permission the law and your league require. We rely on that, and we act on what you tell us.

5. Game video

A league may film a game. When it does, the video is of a game in a public place, filmed by somebody on one of the two teams, and the decision to film is the league's and the team's rather than ours.

• Stored with Cloudflare Stream, not on our own servers
• Visible only to people on the two teams playing, through links that expire
• Deleted at the end of the season, never sooner than thirty days

Filming is optional and a game can be scored without it. If you do not want your child filmed, tell your coach or team administrator — they control whether a camera runs — and tell us if they cannot help.

6. Where the information comes from

From you, when you sign in, buy something or take the training. From other adults in your league — a coach building a roster, an administrator approving a family. From your device, when the app records which version it is running. We do not buy information about you from anybody, and we do not combine what we hold with information bought from data brokers.

7. What we use it for

Running the Services, and nothing else:

• Showing you your team, your schedule and your child's record
• Letting the scorer record what happened, and the timekeeper run the clock
• Sending you something you asked to be told — a game going live, a privilege you were given, a reminder to finish training a coach is required to do
• Proving training was completed, where a league requires it
• Taking payment and sending you what you ordered
• Keeping an administrative record of who changed what, so a league can answer questions about its own season
• Keeping the Services secure, and investigating misuse

We do not use any of it to advertise, to build a profile of you, to train machine-learning models, to decide anything about you automatically, or to sell to anybody.

8. Who else handles it

Each is bound to use what we give it only to do its job for us. Otherwise we share personal information only: with your league, as described above; when the law or valid legal process requires it; where we believe in good faith it is necessary to prevent harm, fraud or a crime; and with professional advisers under a duty of confidence.

If the business is sold, information may transfer with it. Whoever receives it will be bound by this policy until you are told otherwise, and you will be told before anything about you is used in a materially different way.

Inside the Services, who can see what is enforced by the database rather than by the screens: a coach cannot browse another team's roster, a parent sees their own child, and somebody following a player sees that player.

9. The website, the store, equipment and memberships

If you buy something — a Field Kit, equipment, or merchandise — we take the name, address and contact details needed to send it to you, and we pass the delivery address to the carrier. Card details go straight to the payment provider at checkout and we never see or hold them.

If you subscribe — to the coach training, or to anything else behind a membership — we hold the account you created for it, your email address, and the record of what you are subscribed to and whether it is paid. Billing runs through our website host's checkout and the payment provider, and we never see or hold your card details there either. Cancel at any time from your account or by writing to us.

If you join the mailing list, we use your address to send you that and nothing else. Every email has an unsubscribe link, and it works.

Cookies. Our website host sets cookies that make the site and the shopping basket work. You can refuse them in your browser, and parts of the site will stop working if you do.

Videos. Our video pages embed YouTube. When a video loads, YouTube receives your IP address and sets its own cookies, and if you are signed in to Google it can connect that visit to your Google account. This is Google's doing rather than ours and Google's privacy policy governs it — but it happens on our pages, so you should know. Game video filmed through the app is different: that is on Cloudflare Stream, and nobody is tracked by it.

The coach training course sits behind a password at coaches.rapidbaseball.org. It holds what you would expect — that you were given access, and what you have watched.

Beyond those video players, we run no analytics and no advertising trackers — no Google Analytics, no advertising pixel, nothing that follows you around the internet. Because we do not track you across sites, there is nothing for a Do Not Track or Global Privacy Control signal to turn off.

10. Text messages

We send one kind of text message: your sign-in code. It goes to the number you gave us, at the moment you ask to sign in, because the code is how you sign in. There is no marketing list, we do not send promotions by text, and your number is never passed to anybody for that purpose.

Message and data rates may apply, and your carrier is not liable for a delayed or undelivered message. Reply STOP to any message from us to stop them — which also means you can no longer sign in by text, so tell us if you need another way. Reply HELP, or write to privacy@rapidbaseball.org, for help.

If you change or give up your phone number, tell us, so that somebody who is given it next does not receive your codes.

11. Children

Our Services are directed to adults. A child cannot create an account, sign in, be contacted through the Services, post anything, or be seen by anybody outside their own team. We do not knowingly collect personal information from a child, and we have no feature through which a child could give it to us.

Information about a child reaches us only from an adult — a coach or administrator building a roster for a league that licenses RapidBaseball, or a parent claiming their own child. That adult confirms to us that they are entitled to provide it.

If you are a parent or guardian, you may at any time ask to see what we hold about your child, to correct it, or to delete it. Write to privacy@rapidbaseball.org. We will check that you are the child's parent or guardian before we act, and we may ask your league to confirm it. If you believe a child has given us information directly, tell us and we will delete it.

If you are a California resident under 18 and something about you appears anywhere another person can see it, write to us and we will remove it.

12. Your rights

Several US states give their residents specific rights over personal information. We extend these to everybody, wherever you live — keeping two standards is how the wrong one gets applied.

• Know what we hold about you or your child, and where it came from
• Correct anything that is wrong
• Delete it
• Take a copy with you, in a form you can use elsewhere
• Object, and appeal if we say no

Write to privacy@rapidbaseball.org. We will check you are who you say you are before we act — for a child, that you are their parent or guardian — and we will answer as quickly as we can and within 45 days. If we need longer we will tell you why before that runs out.

Some of these laws also give a right to opt out of your information being sold, used for targeted advertising, or fed into automated profiling that produces legal or similarly significant effects. None of that happens here. We do not sell or share your information for advertising, we run no advertising, and nothing decides anything about you automatically. There is nothing to opt out of, which is why there is no opt-out page.

We will not treat you differently for asking, and we will not charge you for it. If we refuse a request we will say why, and you can ask us to look at it again. If you are still unhappy, your state attorney general's office takes complaints.

Where a request concerns a child's roster or game record, we may need to work with your league, since the league directs that information. We will tell you if that is the case rather than leave you waiting.

13. How long we keep it

After you ask us to delete something, copies may persist briefly in routine backups before they are overwritten.

14. Security

Sign-in is by one-time code or passkey; the app stores no passwords. Every request to the database is checked against who is making it, by the database, so a mistake in a screen cannot expose somebody else's data. Video is served from links that expire. Administrative actions are recorded. Information is encrypted in transit.

No system is perfectly secure, and we do not promise one. If information about you or your child is compromised, we will tell you and anybody else the law requires us to tell, as quickly as we reasonably can.

15. Where your information is

We are in the United States, the Services are intended for use in the United States, and your information is stored and processed there. We do not offer the Services to anybody in the European Economic Area or the United Kingdom, and this policy is not written to their law.

16. Links to other places

The Services link to places we do not run — a video platform, a payment page, a league's own site. We are not responsible for what they do with information you give them, and their policies apply there rather than this one.

17. Changes

If this policy changes in a way that matters, we will say so in the app and on this page before the change takes effect, and we will update the date at the top. Continuing to use the Services after that means the new version applies.

18. Contact

RapidBaseball LLC
15011 189th Ave NE
Woodinville, WA 98072
United States
privacy@rapidbaseball.org

This policy is governed by the law of the State of Washington, without regard to its conflict-of-laws rules.